REMOTE ONLINE NOTARY
Remote Online Notarization: Your Documents, Notarized From Anywhere
Remote Online Notarization (RON) is Red Tails' digital flight path: a fully legal, video-based notarization completed from your laptop or phone, with a commissioned electronic notary on the other end of a secure, encrypted connection. No driving, no waiting room, no wasted afternoon.
Virginia, Maryland, and Florida each authorize Remote Online Notarization by statute, and Red Tails' electronic notaries are commissioned and RON-approved to operate in all three. Every session runs through identity-verification technology that meets or exceeds state-mandated standards.
Whether you're closing on a house from another state, signing a power of attorney from a hospital bed, or need a document notarized before a deadline that doesn't care about your commute, RON gives Red Tails the reach to meet you exactly where you are.
Supported Platforms
Red Tails conducts every Remote Online Notarization session on industry-leading, state-approved platforms — so your document is backed by bank-grade identity verification and a tamper-evident digital seal, not just a video call and a signature pad.
BlueNotary: Fast, secure identity verification with biometric liveness checks and instant document delivery after your session.
Proof (formerly Notarize): The identity-assurance standard for real estate and legal closings — NIST IAL2-verified notaries and AATL-compliant digital certificates.
Snapdocs: The scheduling and closing-coordination system many title companies and lenders already use — Red Tails connects directly into your transaction.
All three platforms meet Virginia, Maryland, and Florida's legal requirements for identity verification, tamper-evident sealing, and session recording retention.
How to Prepare for Your RON Session
Before your appointment
1. Have your document ready — a clean PDF, or the email invitation link if a title company, lender, or attorney is sending it.
2. Check your tech — a computer, tablet, or smartphone with a working camera, microphone, and stable internet connection.
3. Locate your ID — one current, unexpired, government-issued photo ID (driver's license, state ID, passport, or military ID).
4. Set aside 15–30 minutes in a quiet, well-lit, private space where you can speak freely.
During your session, you'll be asked to
Confirm a few identity details and answer several identity-verification questions.
Show your ID to the camera so we can confirm it's really you.
Join a short, secure video call with your Red Tails notary to review the document, confirm your understanding, and complete your electronic signature together.
You'll receive your completed, notarized document immediately after the session, with 24/7 access to retrieve it again anytime.
What Signers Need to Bring
Government-issued photo ID: Driver's license, state ID, U.S. passport, or military ID — must be current and unexpired.
A device with camera + microphone: Computer, tablet, or smartphone with a stable internet connection.
A private, quiet space: So you can speak candidly and confirm your consent and signature without interruption.
A witness, if your document requires one: We'll let you know in advance if your document type needs a witness — they can join in person with you or, when permitted, remotely.
A few extra minutes for identity verification: A short set of identity-confirmation questions is a standard, required part of every RON session.
A note on document type: Most notarized documents — affidavits, powers of attorney, deeds, and loan documents — are fully eligible for Remote Online Notarization in Virginia, Maryland, and Florida. A small number of document types (certain wills, trusts, and estate-planning documents) have extra state-specific requirements and in some cases require an in-person signing instead. If you're not sure whether your document qualifies, reach out to us first and we'll confirm before you schedule.
Security & Compliance
Knowledge-Based Authentication (KBA) — identity-verification questions from your personal and public records history before your session begins.
Credential analysis — your government ID is scanned and checked for visual, physical, and cryptographic security features.
Biometric verification — a live selfie comparison confirms the person on camera matches the ID on file.
X.509 digital certificates — industry-standard cryptographic technology binds the notary's identity to the document.
Tamper-evident seals — a digital hash seals the document; any later alteration leaves visible evidence.
Encrypted audio-video audit trail — your entire session is recorded, encrypted, and time-stamped.
Retention you can count on: Session recordings and signing records are retained for 5 years in Virginia, 10 years in Maryland, and 10 years in Florida.
The Flight Plan: Your RON Session, Step by Step
1. Book your session — choose a time that fits your schedule.
2. Upload your documents securely ahead of your session.
3. Verify your identity — KBA, ID credential analysis, and biometric verification.
4. Enter your live RON session — meet your commissioned electronic notary over secure video.
5. E-notarization — your notary applies their official electronic seal and digital certificate.
6. Secure delivery — your finished, tamper-sealed document is delivered digitally.
7. Audit trail retention — your session recording is securely retained for the state-required period.
RON in Virginia, Maryland & Florida
Virginia
Virginia was the first state in the nation to authorize Remote Online Notarization, back in 2012. Every Red Tails electronic notary in Virginia holds a separate Electronic Notary commission issued by the Office of the Secretary of the Commonwealth. Session recordings are retained for at least 5 years.
Maryland
Maryland authorizes RON under state law administered by the Maryland Secretary of State. Red Tails' Maryland-commissioned notaries have completed the state's required registration. Session recordings are retained for at least 10 years. Red Tails is commissioned and RON-approved in Maryland; our real-estate-closing capacity is actively expanding as we complete additional real estate training — please inquire directly about current availability for Maryland real estate transactions.
Florida
Florida's RON framework, authorized under Chapter 117 of the Florida Statutes, is one of the most rigorous in the country, requiring Knowledge-Based Authentication with at least five questions answered within a two-minute window at 80% accuracy. Red Tails' Florida-registered electronic notaries have completed the state's required online notary education course. Session recordings are retained for at least 10 years.
Platform Integration
Red Tails operates across the leading RON platforms trusted by title companies, lenders, and legal professionals nationwide: Snapdocs RON (formerly Pactima), Proof (formerly Notarize), and BlueNotary. Whichever platform your title company, lender, or attorney requires, Red Tails is ready to fly it.
Healthcare & Specialized Care RON
Red Tails provides urgent Remote Online Notarization for hospital patients, long-term care and hospice residents, and home-bound individuals who need a will, power of attorney, healthcare directive, or other critical document notarized without leaving their bed or home. Our notaries are HIPAA-Compliant and trained for discretion in sensitive medical and end-of-life settings.